Registration and Training Process

In order to gain access to BOMP equipment, new users will need to go through a registration and training process as explained below.

Step 1 Register to our booking system (iLab)

Every instrument booking and training registration will be done via iLab.  Both you and your supervisor should complete below steps in iLab before making any request.  (Instruction link opens new window):

Researcher (trainee)

  • Register in iLab and request access to your lab  group (Instruction:  UoMExternal).
  • Check with your supervisor if all steps for supervisor (below) is completed before  Step2.

Supervisor (a group leader who is financially responsible for your training and usage)

  • Holder of UoM Themis account** (Instruction)
    • Register in iLab using UoM email.
    • Add lab member (trainee) to your group.
    • Assign appropriate Themis account to lab member
  • Anyone without UoM Themis account (Instruction)
    • Register in iLab using Institutional email (do not use UoM email)
    • Add lab member (trainee) to your group.

**UoM Themis account is the internal finance account code within the UoM. Principal Investigator should have it if their research fund is administered by the University of Melbourne. It is made up of 8 segments, xx-xxxx-xx-xxxx-xxxxxxx-xxx-xx-xx  (e.g. 01-5210-10-7236-063597-GEN-12-01).

Step 2 (optional) Expression of Interest
  • You can skip this if you have already consulted with BOMP staff ( Go to step 4 if the specific registration form is initiated in iLab by BOMP staff (step 3).
  • Or fill in Expression of Interest Form (requires iLab account).
  • For image analysis/software training, see here.
Step 3 Identify correct instrument
  • We will find the correct instrument for you and initiate specific Training registration form in iLab. If we need clarification, we will contact you for further discussion before making any decision.
  • Please note that this will be done only if your iLab account is setup appropriately for billing (i.e. UoM Themis code is assigned for Internal, User Agreement form is submitted by PI for External).
Step 4 Register for specific instrument training
  • Complete and submit the Training registration form (for specific instrument) in iLab.
  • Please note that this procedure includes filling out multiple forms, reading several documents, taking an online quiz etc. Please consider at least 1-2 weeks of preparation time.
Step 5 Arrange training session
  • When we receive the submission, we will check the forms and contact you to arrange a training session. If any form is incomplete, we will contact you for more details before booking a training session.
  • Some instruments may be very busy during peak months and may not be available for training within 1-2 weeks of registering. Please make sure your documents are complete before submission to avoid any further delay.
  • Microscope training is spread over two sessions (two hours each, preferably on consecutive days). Both training sessions will be booked only if you can bring your own sample to the second session.
Step 6 Training session #1
  • Session #1 (training rate applies): We will give an introduction to the microscope using a test sample. We will be demonstrating on site focusing on
    • hardware and software setup
    • optimising the acquisition settings
    • introducing some advanced functions relevant to your experiment
Step 7 Training session #2
  • Session #2 (standard usage rate applies): This is a follow up session with your own samples to assist you with creating a microscope configuration that is specific to your sample.
  • In this session, you will be operating the microscope, and we will be providing support . You will receive guidance in how to optimise acquisition settings for your sample, but we will keep hands on help for general microscope operation to a minimum so you become capable of using the microscope independently.
Step 8 Competency verification
  • After second training session, we will verify your competency in performing essential microscopy techniques.
  • If we have deemed you competent, we will give you an independent access to the booking calendar and finalise training steps (e.g. sign off on your access request form, add to mailing list etc).
  • If we find you may need further assistance, we will organise another session for final assessment.
Step 9 Training done!
  • You will be using our microscope independently. You can always contact our team for further help.
Step 10 (optional) Data analysis